“Security instructions prevent piss poor performance…”
You know how the saying goes. That was it, wasn’t it?
Prior planning is essential for individuals and businesses when making plans or changes. For example, putting in a home security system, or documenting your risks in your business register.
Wow, it does sound boring sometimes. All those pieces of paper. Checklists. What not. But the reality is, even if you produce a one pager, you’ll have something concrete in place that can be referred to. I don’t know about you, but I hate looking stupid when something happens, go to consult ‘the policy’ and you find… nothing. You ask a colleague and come up with a plan, get through the issue. But where is the learning documented?
A one pager can be a life saver
With shorter attention spans these days, important information needs to be easily obtained. You need to have company manuals and policies (there must be some level of detail that can be referred to), but in the day to day goings on, the easier it is to access the more likely it will be.
Enter your Security Instructions! A one-page document outlining key steps to protect your business from some of the more likely threats (e.g. robberies, lost keys, unlocked items, loss of IP). Who knew something so simple could be so impactful??!
What goes into it then?
Looking to get your security instructions off the ground? Designed properly, based on your needs, they are a critical component of risk management and asset security. You should involve an experienced consultant to help draw them up to your needs. However, getting something on paper first will help to clarify your thoughts, most important security topics for you and provide something immediate to those who need it.
- Open and Close procedures.
- Who will be responsible for opening and closing?
- How will they open and close. E.g. use a safe entrance, keep all areas locked until ready to open. Consider two people on site for closure, etc.
- Money handling procedures.
- Where will money be stored?
- Where will money be counted?
- Money should not be counted in sight of customers.
- How will money be moved between locations?
- Hold up procedures.
- If relevant to your business, how will your team
react to a robbery?
- Seek advice from sources such as your local or state police service.
- What employee assistance is available after such an incident?
- If relevant to your business, how will your team react to a robbery?
- Alarms and Keys.
- Who holds responsibility for these systems?
- Who has the alarm code and who has keys?
- Ensure there is a register.
- Have a clear sentence on the requirements for
working spaces and desktops.
- Do you have a clean office policy?
- Where are sensitive documents stored?
- Do you have a shredder or secure bin available for sensitive materials?
- Have a clear sentence on the requirements for working spaces and desktops.
- Blinds opened or closed?
- Lights on or off after hours?
- If a window or lock is broken, who do you report this to for repairs?
- Argumentative or aggressive person. What is in place to deal with this?
- Health and safety.
- Who is the WHS Rep?
- Where is the risk register located?
Get help and get it done
GuardHERE Consulting offers our product called
“Yellow Security Instructions”.
We’ll do the research, assessment and hard work for you, and produce a set of instructions that standout. Why do we call them yellow? See our consulting page and contact us to find out more…